Privacy Policy
Last updated: June 2026. This policy describes how SmartAC VTU collects and handles your personal information.
1. Introduction
SmartAC VTU is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard data when you use our platform. By using SmartAC VTU, you consent to the practices described in this policy.
2. Information We Collect
We collect personal information you provide when registering, including your name, email address, institutional affiliation, and role (student, instructor, or administrator). We also collect usage data such as login times, modules accessed, and assessment results to improve the learning experience.
3. How We Use Information
Your information is used to personalise your learning experience, provide AI-driven guidance, generate progress reports, and communicate platform updates. We do not sell your personal data to third parties. Aggregated, anonymised data may be used for research and platform improvement.
4. Data Protection
We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. All data is stored on secure servers. Sensitive information is encrypted in transit and at rest.
5. Cookies
SmartAC VTU uses cookies and similar technologies to maintain session state, remember your preferences, and analyse platform usage. You may configure your browser to reject cookies, but some features may not function correctly without them.
6. Third-Party Services
SmartAC VTU may integrate with third-party services for authentication, analytics, or content delivery. These services have their own privacy policies, and we encourage you to review them. We are not responsible for the privacy practices of external services.
7. User Rights
You have the right to access, correct, or request deletion of your personal data at any time. To exercise these rights, please contact your institutional administrator or reach us directly at smartacvtu@gmail.com. We will respond to requests within 14 working days.
8. Policy Updates
We may update this Privacy Policy from time to time. Significant changes will be communicated via email or a platform notification. Continued use of SmartAC VTU after updates are posted constitutes acceptance of the revised policy.
9. Contact
If you have any questions or concerns about this Privacy Policy, please contact us at smartacvtu@gmail.com or write to us at The Department of Mechanical Engineering, Politeknik Ungku Omar, Jalan Raja Musa Mahadi, 31400 Ipoh, Perak.